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The TXGenWeb Project County Of The Month Criteria
These
criteria for The Mike Basham Memorial TXGenWeb County of the Month
Award have been established using the Basic County Page Requirements
for The TXGenWeb Project, e-mails about this subject to the txgen-l
e-mail list, and recommendations from County sponsors and patrons
when asked "What should the criteria be for selecting a County
for The Mike Basham Memorial The TXGenWeb Project County of the Month
Award?" Please
remember that we do our best to remain impartial in our decisions
for nominations and that the final tabulation is based on a group
effort.
Basic
Requirements | Criteria | Suggestions
| Regulations & Guidelines | Forms
Basic
Requirements for all TXGenWeb County Websites
The following
requirements must be met on all TXGenWeb Project county websites.
Failure to meet these requirements will automatically remove you from
monthly consideration for the COM award.
- Meet USGenWeb
requirements
-
The County Coordinator's name must be on the main page along with a
link to the CC's email on the front page and the e-mail
address is current.
- TXGenWeb is
formatted correctly. (Capital T,X, G and W; spelled correctly; all
one word.) Just GenWeb is unacceptable.
- USGenWeb is
formatted correctly. (Capital U,S, G and W; spelled correctly; all
one word.) Just GenWeb is unacceptable.
- The phrase
GenWeb (without TX, US, Can, etc.) cannot be used anywhere on a
website in the TXGenWeb system.
- The correct
TXGenWeb logo
is on the front page.
- The correct
USGenWeb
logo is on the front page.
- There is a
link to the main TXGenWeb
page on the front page. (It is recommended that you have a link
on every page of your website, but not required.)
- There is a
link to to the main USGenWeb
page on the front page. (It is recommended that you have a link
on every page of your website, but not required.)
- There is a
link to the
Counties
List or the Alphabetical Counties
List.
- The old
TXGenWeb background is not used.
- There is a
link to a Query Board.
- The site is
focused on genealogy.
- Every page
provides genealogy research. (No pages devoted to advertisements,
no banner ads, no solicitations, etc.)
- The site has
a lookup page for a list of volunteers willing to do lookups in
the county. There may not be volunteers yet, but please have the
page and how to get in touch with you if people want to volunteer.
-
IF there is a
statement about the last update of the county website, the date must
be not be more than six (6) months old.
Criteria for the Mike Basham County of the Month Award
Below
is the explanation of the point system for rating a web site. When
we surf a site, we look at the category and it's description. We think
of how that site rates compared to an ideal site in our minds. We
use the first number in the range that pops into our head; it's usually
our best impression. We try not to compare one site against another,
but rather rate against an 'ideal'. The point values are weighed towards
encouraging the sites to have more original records, transcriptions
or abstracts with significant information presented in a useful way
on the web. A
good way of thinking about what we are doing: All sites are good,
you are just giving points for those that are better than average
in these categories. Note: It is likely that some sites will not have
entries in every category. If there is nothing on that site, we just
skip that category. If there's something on the site and it's not
included in our categories, then we use our best judgement in the
Miscellaneous category.
Instructions
for Surfers: Print the Surfing
Evaluation form.
[Note the form is designed to be printed in landscape mode on your
printer] Fill in the county names across the top. Go to the website
and looking at the criteria below mark your ballot. Rate your first
county in the column to the rightmost side. The rating you give is
based on an 'ideal' page. Then fold the sheet of paper under. Then
go to your second county, rate your second county and then fold the
column under. Wait to total the columns on your ballot until the very
end. This helps to prevent you from comparing counties and keeps you
thinking about comparing them to an 'ideal' county. (If
using the Excel Sheets, then merely hide the columns as you go through
the sites.) Every Month check the basic
criteria for
TXGenWeb pages. If a county doesn't meet these, contact
Jane Keppler. Nominations for county of the month are due by midnight on the
15th of each month.
|
Category |
Points
|
Description
|
Local
Contacts |
0-5 |
Contact information for the county courthouse, libraries, museums, etc.
|
US
Census Information (1790-1910) |
0-5 |
More points are given to indexes with identifying information such as
age and state of birth or those listed in the order the census
taker listed them |
Other scans/transcriptions
|
0-5 |
This includes all types of records that are scanned or transcribed. More points are given for records on the site than for links to records. |
Cemetery Records
|
0-10 |
Consideration is given to the number of cemeteries in each county when evaluating the rating for this category. More points are given for transcriptions on the site than for links to other sites. |
County History
|
0-5 |
County history can be in many forms. More points are given for more history |
County Information |
0-10 |
Any information pertaining to the county not covered above |
Page Update Last 30 Days |
0-5 |
A statement that the page has had an update in the last 30 days |
Overall
site search |
0-5 |
Site
search engine |
Miscellaneous
Content |
0-10 |
This will include miscellaneous information that does not fit in any other category and active Archives links |
|
Category
|
Points
|
Description |
Links
Work |
0-10 |
Check random links to other Web pages |
Pages
load quickly |
0-5 |
Pages
load quickly (less than 15 seconds ideal) |
Color
& Graphics |
0-5 |
Good
use of Colors & Graphics |
Ease
of Use |
0-10 |
Easy
to use the pages |
Miscellaneous Presentation |
0-10 |
The
order of material presented is logical and well thought out and
anything not covered by above presentation criteria [Historical
photos of the county for instance] |
Regulations
& Guidelines
The
Committee
The Assignments
- Surfers
are assigned a region from the 6 established regions of the TXGenWeb
(2 per established region except for Far West region which only
has 25 counties and is not divided). These established regions are
posted along with the names
of Surfers and their positions.
-
Surfers
are asked to reveal any affiliation with TXGenWeb to the Committee
Chairperson whether as a county coordinator, volunteer, or as
a contributor to the county project.
-
Surfers
are asked to respond to all roll calls made by the Committee Chairperson.
Failure to respond to a roll call may be grounds for removal if
deemed necessary by the Committee Chairperson.
- Any Surfer
who is unable to surf their region for the month contacts the Committee
Chairperson so that an Alternate can be assigned that region for
the month. Any excuse for not being able to surf for the month is
acceptable as long as the Surfer notifies the Committee Chairperson
of their inability to do the surfing in a timely manner so that
the Alternate can do the surfing.
-
Failure
to turn in nominations for three consecutive months without notifying
the Committee Chairperson will result in forfeiture of the Surfer's
position on the Committee.
The Evaluations
- Counties will
not be considered for County of the Month if they do not meet the
Basic Requirements.
-
Surfers
who find problems with the county pages in their surfing region
can either contact the County Coordinator and let the CC know
who they are and what the problem is OR they can report the problem
to the Committee Chairperson and he/she will handle contacting
the County Coordinator about the problem.
-
County
Coordinators should always be contacted regarding issues with
their site.
-
Counties that have been awarded the COM are excluded from eligibility for a period of 6 months. At the end of the 6 months, the county is once more eligible for the award.
The Voting
-
On
the 16th, the Committee Chairperson will send any under represented
regions to volunteers to be surfed for nominations. The Committee
Chairperson will also send the represented region's nominations
to the Finalization Committee so that they may begin their evaluations.
They are NOT to make any final decisions until ALL regions are
represented. On or before the 20th the Committee Chairperson will
send the remainder of the nominations to the Finalization Committee.
At this time they will finish their evaluations and send their
top 3 choices to the Committee Chairperson by the 28th of the
current month.
-
The
Committee Chairperson will break any ties.
-
The
Committee Chairperson will announce to the TXGenWeb e-mail list
the winner for the month when the votes are complete. Deadline
for this will be the 1st day of the following month unless a tie
breaker is necessary in which case the announcement will be delayed
due on or before the 5th day of the following month. (i.e., if
the nominations are for January then the announcement will be
made on February 1st or on/or before the 5th).
Forms
Surfing
Evaluation Form
Excel
Evaluation Forms
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